Frequently Asked Questions

Please visit  Registration for DHSI 2023 and click on this to get a ticket.

On campus fee refund requests can be honoured up to one month before the event (May 5th 2023), and will incur the minimum administration fee ($150 per course, inclusive of all external service fees). Administration fees, including those associated with the DH Certificate, Tuition Scholarship, and other scholarship programs are non-refundable. 

There will be no refund for virtual event fees. 

All refunds and reimbursements are processed after the event.

Per our policy posted on our Scholarships page and noted on the registration forms. Please note: In order to be eligible for a DHSI scholarship, you must complete the scholarship application and receive your acceptance before registering for a course. We regret that we are unable to offer fee reimbursements to participants who register before receiving the results of their scholarship application.

DHSI courses do fill, some very quickly. And, for better or worse, it is very rare that spots open up in DHSI courses once they fill, so attempting to keep a waiting list would likely excite false hope. It is sometimes possible to switch into a course that is full on the first day of DHSI, assuming that there is a no-show and that instructors of both your registered and desired classes are amenable to that. Please be in touch with us at that time if you would like to make a switch.

Unfortunately we are unable to hold spots in DHSI courses unless registration is fully paid. Given the volume of registration activity, we are only able to allot course spots to those who have completed the registration process.

Please contact us at institut@uvic.ca if you need to cancel your registration or change your registration selections. It is also helpful for you to let your workshop instructor know if you are unable to attend anymore.

You will have received an email with your ticket information when you registered that outlines everything you signed up for. The email subject line to look for is: “Your Tickets for Digital Humanities Summer Institute (DHSI) 2023”

Please visit the On Campus Courses page and Online Workshops page for listings of courses or workshops, descriptions, and previous syllabi. For any course content questions not answered on that page, please contact the instructor(s) directly. Most instructor contact information can be found on their institutional websites.

If you registered to audit any workshops, note that auditor involvement is intended to be fully self-directed without active participation in the workshop. The auditor option offers more flexibility regarding pace and time with the workshop content. Your registration as an auditor will include access to some asynchronous workshop materials only, and does not include access to live workshop sessions and/or individual/group instruction or consultation. Please direct any questions about DHSI workshop auditing to institut@uvic.ca.

If you registered as a participant in any workshops, your registration includes access to asynchronous content + active participation in live workshop session(s). The workshop instructor(s) will contact you about the date(s), time(s), and platform(s) of the live workshop session(s).

If you are unsure whether you registered as an auditor or participant, please check your registration confirmation email (subject: DHSI 2023 (5-9 & 12-16 June 2023) Confirmation). Further questions can be directed to institut@uvic.ca.

We encourage all registrants to attend their full course in person to ensure everyone is fully up to date on the course content and connected to the class community. If you must miss some course time, please contact your course instructor(s) directly. Most instructor contact information can be found on their institutional websites. Whether you can still be issued a certificate of completion is at the discretion of the instructor(s).

DHSI materials (ex. videos, documents, etc.) are intended for registrant use only. By registering, you have agreed that you will not circulate any DHSI content. If someone asks you for the materials, please invite them to complete the registration form.

Please refer to the “DHSI 2023 Thank You! (And a few next steps)” email that will be shared with all registrants in order to find post-DHSI access details.

DHSI registration fees are for course tuition only. However, please note that DHSI does provide financial support for attendees in the form of scholarships, bursaries, and discount codes, which can be useful for accommodation and sustenance budgeting. Please visit the DHSI website scholarships page for more information.

The Gordon Head Medical Centre is the nearest walk-in clinic to the University of Victoria campus. If you are from outside of Canada, you may want to call ahead during their open hours to ask about their process for treating patients from other countries, and any fees involved. Please also visit the following resource for locations and wait times at walk-in clinics through Greater Victoria: https://medimap.ca/Location/Victoria. For free provincial health information and advice via phone, please call 8-1-1. For medical emergencies, please call 9-1-1.

Unfortunately, DHSI staff are unable to provide on-demand printing. Please visit the McPherson Library or Zap Copy on campus if you would like something printed during DHSI.

All Visa questions and support needs must be handled by your nearest Canadian Visa office.

There are a number of things you can do to participate fully over Zoom, including:

• updating your name to include your pronouns
• testing your audio and video prior to a session
• remembering to remain muted during presentations
• familiarizing yourself with Zoom features such as raise hand and chat

You can also visit the Joining Live Workshops and Events page for more info.

Zoom has a list of frequently asked questions here:

https://support.zoom.us/hc/en-us/sections/200277708-Frequently-Asked-Questions

Your workshop instructor(s) will be in touch to let you know the exact date and time of your workshop. If you haven’t heard from them by June 1st please write to them directly, as there may have been a communication mishap.

DHSI coordinators will have emailed all registered auditors with a link to an online folder containing workshop materials. We advise checking back on workshop folders periodically, in the event that any instructor materials are added or updated during DHSI. Please note that DHSI workshop folders will close on 30 June 2023.

For more info see Accessing Asynchronous Material.

Institute lectures will be held on campus at the David Lam Auditorium and live stremed via Zoom during the first week of DHSI 2023, and hosted excluively on Zoom during the second, online week. Everyone who registered for DHSI will receive a link closer to the time (please see the “Welcome to DHSI 2023” email shared with all registrants). Capacity is limited and your Zoom name must match your DHSI registration name so that we know to let you into these virtual sessions. We will record and post institute lectures on a dedicated page after the fact for those who are unable to join in real time. All DHSI registrants will be provided with the access details for this page shortly after DHSI.

Please see Joining Live Workshops & Events for more info.

• DHSI Conference and Colloquium – on campus and online → Caroline Winter (UVic)
• Launching a Digital Commons for the Humanities and Social Sciences– on campus → Graham Jensen (UVic)
• #GraphPoem – on campus → Chris Tanasescu (UCLouvain)
  
• Open/Social/Digital Humanities Pedagogy, Training, and Mentorship online → Laura Estill (St. Francis Xavier U), Ray Siemens (UVic), and Constance Crompton (U Ottawa)
• Project Management in the Humanities online → Lynne Siemens (UVic)

All times on the timetable are listed in the North American Pacific Time Zone.

We have included some tips for social media best practices during events on our Accessibility & Social Media Guidelines page.

Yes! The hashtag is #DHSI23 and we tweet from both @DHinstitute and @AlyssaA_DHSI, as well as from our research lab’s Twitter handle, @ETCLatUVic. We’d love to connect with you in this way.

UVic stands on the traditional territory of the lək̓ʷəŋən peoples, and acknowledges the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day. See this page to learn more about local Indigenous groups and peoples: https://uvic.ca/buildingreconciliation/about/indigenous-territories/index.php

Yes, we do! See our Statement of Ethics & Inclusion page (also linked in your registration).

We do! Please see our  Accessibility & Social Media Guidelines page (also linked in your registration) for info about how to prepare for DHSI as a presenter, speaker, or chair and for info about joining the conversation on Twitter.